Publié le Mardi 27 Juillet 2010 par - Anonyme

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JOB PROFILE
Job Details
Regional Logistics Officer


Ref 5846
Region Africa - West and Central
Country Senegal
Job Location Dakar
Position Type Fixed Term
Budget Responsibility None
Line Management Responsibility None
Annual Salary and Benefits 29,078 annual salary +international benefits for staff and dependants
Contract Duration 24 months
Closing date for applications 15 August 2010

Job Title: Regional Logistics Officer
Place of Work: Regional office-West and Central Africa
Grade: 3
Reports to: Regional Emergencies Manager

Reporting to position: None
Budget Responsibility: None
Child Protection Level: 3 The responsibilities of this post may require the post-holder to have one to one contact with children or young people.

Introduction

Save the Children is the world’s leading independent organization for children and works in over 120 countries around the world.
The Save the Children UK Regional Office for West and Central Africa (WCARO) co-ordinates programs in 7 countries. It is our intention to focus increased effort on making positive and lasting change for children across the region. This will require additional expansion in our Logistics portfolio to ensure efficiency in managing our operations and make lasting change for children in the region.

Job Purpose

To work with Country Directors and their management teams to build their logistics and operational capacity to plan and manage their resources and assets efficiently and effectively, ensuring that programmes meet their commitments and are accountable to their beneficiaries and donors.

By providing technical support to Country logistics managers and Focal points on all aspects of logistics and operational programme delivery, it is expected the logistics officer will be able to help countries:
 Identify significant reduction in their operational running costs through the utilization and allocation of resources and helping programme develop effective recharge mechanisms
 Improve accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms
 Improve the quality and timeliness of projects

Key accountabilities

 Review and advise on Country programmes local policies for Supply chain, Fleet and Equipment management, to be sure they are in line with SC global policies.

 Review logistics systems and procedures in Country and be sure that they meet SC UK minimum standards, that adequate control mechanisms are in place and that they are being implemented and adhered.

 Ensure monthly reporting systems are implemented in all programmes in line with financial control mechanisms for Procurement, stock, vehicles and assets. Review the monthly logistics reports and advise Countries where there are irregularities or areas of concern that need follow up.

 Review audit reports and follow up with programmes to ensure action points are addressed promptly and effectively.

 Provide training at regional and field level to logistics teams and programme managers on logistics procedures, developing logistics strategies and managing logistics within their technical areas.

 Support and advise programmes on the structure, recruitment and management of their Logistics team and help programme develop and implement effective performance management of logistics staff

 Review all medium and high risk project and procurement plans, and advise Country programmes and regional office on:
 feasibility of project in line with current and/or planned logistics capacity
 adequate budgeting of logistics and operational
 risk management in terms of supply chain planning i.e. lead times, donor compliance
 appropriateness and consistency of recharge strategies for logistics costs such as transport, facilities and equipment with SC and donor policies.

 Support Country programmes to strengthen emergency preparedness by helping programmes to develop logistics and supply strategies linking with Global emergency supply strategies, framework agreements and emergency stockpiles
 Provide technical support and oversight to programmes when responding to emergencies
 Provide technical support to programmes in implementation of security plans in the aspects where logistics are responsible i.e. vehicles, facilities, communications network and supply chain.
 Working with the Regional Safety and security advisors on development and implementation of security plans and providing training and technical support.

Person specification

Essential
Extensive international experience (3-5 years) managing humanitarian logistics in conflict or disaster affected countries (fragile states)

Supply chain management in Humanitarian and development programmes including procurement, transport, warehouse and stock management and distribution

Experience in setting up fleet management systems including planning, monitoring running costs, pooling, developing replacement strategies.

Experience in the set up communications networks including HF & VHF radio systems, satellite phones and IT systems and development of communications procedures.

Knowledge or working with major institutional donors, and understanding to their rules and regulations.

Ability to evaluate logistics structures within SC UK programme in complex environments in order to devise appropriate and creative solutions to problems faced

Excellent computer skills, experienced in Microsoft offices systems, including PowerPoint, Excel and word

Willingness to travel 50% of the time to attend Global meetings, carry out programme visits and assessments and assist as needed in emergency response

Experience in training and running of workshops.

Commitment to the values and mission of Save the Children.

Excellent interpersonal and team skills.


Fluency in written and spoken English and French


Desirable

Experience in programme logistics such as construction, water and sanitation
Supply chain management of specialised Food and pharmaceutical supplies


Visit our website and apply online at www.savethechildren.org.uk